How to Record
High-Converting
Voicemail Drops
Master the art of recording authentic, personal voicemails that feel like you're calling a friend—not running a campaign. Follow our proven framework to create messages that get callbacks.
Authenticity Over Perfection
The best voicemails don't sound like voicemails at all. They sound like genuine calls from someone who knows you personally. Your prospects can tell the difference between a robotic script and an authentic message—and they respond accordingly.
Remember: voicemail drops work as part of omni-channel outreach. They should reference your other touchpoints and create a cohesive, multi-touch experience that builds familiarity and trust.
The 3 Core Principles
Be YOU
Record as if you're calling someone you know personally. Be natural, candid, and authentic. Um's and uh's are perfectly fine—they make you sound human.
Connect the Dots
Always reference your other outreach efforts. Mention the email you sent, the LinkedIn connection request, or any other touchpoint to create a cohesive campaign experience.
Keep It Simple
Use Voice Memos on your phone or record on Zoom. Don't worry about perfect audio quality— our team can edit and enhance the recording for you.
4-Step Voicemail Structure
Every high-converting voicemail follows this simple structure. Use it as your guide, but remember to make it sound natural and conversational.
Who You Are
Start with a brief introduction. Keep it personal and warm, like you're calling a friend.
"Hey [Name], this is [Your Name] from [Company]..."
"Hi [Name], it's [Your Name] calling..."
How You Got Their Info
Explain your connection and build credibility. Be honest about how you found them.
"I found you on LinkedIn and had my team hunt down your number..."
"You opted into our email list a few months ago..."
"I saw your post on Instagram about..."
What You Want
Be specific and clear about your ask. The more specific, the better the response rate.
"I'd love to invite you on my podcast to talk about..."
"I want to schedule a quick 15-minute call to discuss..."
"I'd like to visit your office next week to show you..."
Call to Action
Tell them exactly what to do next. Make it easy and give multiple options when possible.
"Give me a call back or shoot me a text..."
"Check your email for more details, or just reply..."
"Accept my LinkedIn connection request and we can chat there..."
Sample Voicemail
Here's how it all comes together in a natural, conversational message:
"Hey Sarah, this is Mike from ProfitHub. I found you on LinkedIn—looks like you're doing some amazing work in the marketing space. I had my team hunt down your number because I wanted to reach out personally. I'm actually putting together a podcast series about innovative marketing strategies, and I'd love to have you as a guest to share some of your insights. I sent you an email with more details, but I wanted to call personally because I think this could be really valuable for both our audiences. Give me a call back at this number, or just reply to that email I sent. Looking forward to hearing from you. Thanks!"
Recording Best Practices
Technical Tips
- Record in a quiet space with minimal echo
- Hold your phone closer to your mouth than normal
- Keep it between 45-90 seconds maximum
- Don't worry about perfect audio—we can clean it up
Delivery Tips
- Smile while you talk—it changes your tone
- Speak slightly slower than normal conversation
- Vary your tone to avoid monotone delivery
- End with genuine enthusiasm and energy
Ready to Start Recording?
ProfitHub's voicemail drop feature makes it easy to deploy your authentic messages at scale as part of complete omni-channel campaigns.